The student’s chancellery is a structural subdivision that is part of the administration of the Peoples’ Friendship University named after academician A. Kuatbekov, providing documentation support and reports to the head of the department.
Student’s Chancellery is headed by the head of the office. The composition and structure of the office are formed according to the staffing table.
In its activities, the office is guided by the laws of the Republic of Kazakhstan, regulatory documents of the Ministry of Education and Science, local regulatory documents of the university, orders and instructions of the rector, decisions of the Academic Council of the University, as well as this regulation.
The Regulation acts as an organizational and regulatory document, its execution is mandatory for all employees of the office.
Organization, management, coordination, control and implementation of work on the documentation of the university.
The main tasks of the office are the organization and implementation at a high level:
Improvement and optimization of the system of office work at the university;
Preparation and execution of documents in accordance with applicable standards and regulations;
Control over the passage and execution of documents at the university;
Preparation and presentation to management of information and analytical materials on the state and prospects for the development of documentary support of the organization’s activities and executive discipline;
The introduction of new methods of organizing office work, including through the use of modern information technologies.
Interaction with other departments
• Chancellery performs its tasks in close cooperation with other departments of the university:
With university management
organizational and administrative documents of the rector, vice-rector for development, vice-rector for educational work, vice-rector for scientific work
letters and other types of correspondence.
orders for student personnel;
Correspondence for further processing (references, notifications).
Copies of documents to be further copied and duplicated;
letters and other types of correspondence.
With educational management:
regulatory documents of the education quality management system;
Guidelines and PD for the implementation of its activities in the framework of the quality management system of education;
methodological and consulting assistance in the development of QMS office documents;
serial number of the QMS document;
DP, regulations, other QMS documents;
necessary documents when conducting internal audits.
With legal department
legal advice on the activities of the office;
documents that have been approved.
Letters and other types of correspondence;
documents for approval.
The structure of the student’s chancellery consists of 6 employees – the head of the student’s chancellery, the main specialist, lead specialist, inspector and operator.
The organizational structure of the student’s chancellery:
Sharipova Gulnar Dzhalilovna was born on March 1, 1970 in Arys, Turkestan region. She graduated from high school named after S.Seifullin in 1987.
1997-2001 she graduated “KAINAR”University in Shymkent. Bachelor of Education in the specialty “Jurisprudence” at the
In 2011-2013 she graduated Magistracy in “TIGU” University in Taraz, specialty “Lawyer”.
In 1996-2000 he worked as secretary at the “Kaynar” University.
From 2000 to 2016, he worked as a Methodist at the Kazakhstan Engineering and Pedagogical University of Peoples Friendship.
Since 2016 she has been working as a leading specialist at the Student’s Chancellery.
Uzakbaeva Altynai Djalgasovna was born on October 26, 1973 in Shymkent city.
In 1991 she graduated high school №25 in Shymkent.
In 2006-2011 she was awarded the Bachelor of Education degree “Economics and Business” at the Peoples’ Friendship University of Kazakhstan.
Since 2012 she has been working as a specialist in Student’s Chancellery at the Kazakhstan Engineering Pedagogical University of Peoples’ Friendship.
Tazhibayeva Gulbagzat Zhazykbaevna was born on October 24, 1988 in Saryagash in Turkestan region. She graduated from high school № 36 named after H.Tokmukhamedov in 2004.
From 2004 to 2008 she was awarded the Bachelor of Education degree “Biology” at the University of Peoples’ Friendship in Shymkent.
In 2010-2012, he graduated from the Master’s degree in “Biology”.
Since 2012, she works as a specialist of the Student’s Chancellery of the “Kazakhstan Engineering Pedagogical Peoples’ Friendship University”.